How to Apply for an Erasmus Study Exchange

You will need to follow the application procedure ensuring that you apply before the relevant deadline (see below)

MTU Outgoing Erasmus application deadlines

Applications for Spring Semester 2026: Friday 24th October 2025

Applications for Autumn semester or full year abroad 2026/27: 27th March 2026

Please note that applications arriving after these deadlines will not be considered

You must be registered as a student here at Munster Technological University for the year in which you are going abroad.

Erasmus Coordinator Contacts

Students thinking about undertaking a semester abroad as part of their studies are asked to contact the Erasmus coordinator as early as possible. The process of going on an Erasmus/Exchange must be started almost a year before you wish to start studying abroad, so the earliest interest experessed, the better!

Every Department has a designated Erasmus Coordinator for outbound students. They are the initial point of contact for students who plan to go on Erasmus. Make an appointment to meet the Erasmus Academic Coordinator for your department to discuss your options.  (Click here for the list of Erasmus Coordinators)

Please download and have the Outgoing Erasmus Application form with you when meeting your Coordinator - download the pdf form here or Word Document form here

Submitting Your Erasmus Application

1. Complete the Erasmus application form and send to your MTU Academic Coordinator.
2. Complete an Online Learning Agreement (OLA) here. This is where you'll select your modules and credits you plan to take at the host institution. Instructions for completing your OLA can be found here.
3. Both the application form and the learning agreement must be approved by your Erasmus Academic Coordinator before they are submitted to the Erasmus Office by your academic coordinator. Please complete the signed application form and learning agreement before the deadlines.
4. Following receipt of the signed application form and learning agreement, the Erasmus Office will officially nominate you to the partner institution.  The host university will then send you details of their own application process and deadline, and inform you which support documents you will need to upload with your application.
5. Students will be asked to upload some or all of the documents listed below, with their on-line application:

• Signed Erasmus Learning Agreement
• Copy of European Health Insurance Card (must be valid for period full Erasmus period.  (http://www.ehic.ie)
• Copy of photo page of valid passport
• Transcript of Results from most recent examination
• (For CSM and Crawford Students) Auditions and/or Portfolio

6.  After the application deadline has passed, the host institution will send an acceptance email or letter, directly to the student, or to the MTU Erasmus Office, and you can then go ahead and make all practical arrangements for your exchange.

Steps involved once you have been allocated a place, and before you go abroad, you will need to:

• complete a Learning Agreement (some changes may be recommended by your assigned coordinator).
• take an online language assessment if you will be studying through French, German, Italian or Spanish.
• complete the Erasmus grant agreement, return a copy to the MTU International Office and keep a copy for yourself (before you leave to go on Erasmus, the International Office will send you this and other documents in an information pack);

Please note if you wish to withdraw from the Erasmus Programme to inform your Coordinator and the Erasmus Office.

Applications are assessed primarily on academic merit and should you not meet the required results – then your academic coordinator will have to discuss your Erasmus application. You will need to email erasmuscork@mtu.ie and your Erasmus Academic Coordinaotor if you fail a module before you go on eramsus. It is your responsibility to inform us.

"What happens if I don't pass my courses abroad?"

There can be serious academic and financial consequences to failing your year or semester abroad. Where the credit deficiency is small, it may be possible to compensate by doing a project or essay assigned by your academic coordinator. However, the facility for doing this type of “make-up” work is at the discretion of the academic coordinator and the relevant College. You may be required to take the repeat examinations of the host university.  An overall fail result can lead to students being required to retake the year at Munster Technlogical Universityand pay the repeat fee, in which case they will no longer be eligible for an “International” degree; they can also be asked to repay the Erasmus grant or part there of.