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Erasmus Study Exchanges

How to Apply for an Erasmus Study Exchange

Erasmus Coordinator Contacts

Students thinking about undertaking a semester abroad as part of their studies are asked to contact the Erasmus coordinator as early as possible. The process of going on an Erasmus/Exchange must be started almost a year before you wish to start studying abroad, so the earliest interest experessed, the better!

Every Department has a designated Erasmus Coordinator for outbound students. They are the initial point of contact for students who plan to go on Erasmus. Make an appointment to meet the Erasmus Academic Coordinator for your department to discuss your options.  (Click here for the list of Erasmus Coordinators). After this meeting, you should have a good idea of where you wish to go, and when. 

You should then email the Erasmus exchange coordinator ( to set up a meeting where you will be given the application schedule and requirements, and the Erasmus funding available for your destination country and the duration of your Erasmus exchange.

You will need to follow the application procedure  ensuring that you apply before the relevant deadline (see below)

CIT Outgoing Erasmus application deadlines:

Applications for Autumn semester or full year abroad: 15th March 

Applications for Spring Semester: 15th October 

Please note that applications arriving after these deadlines will not be considered.

Erasmus Study Exchange application form can be downloaded here.

Submitting Your Erasmus Application

Complete the Erasmus application form.

Complete an Erasmus Learning Agreement, listing the modules and credits you plan to take at the host institution.

Both the application form and the learning agreement must be approved by your Erasmus Academic Coordinator before you submit them to the Erasmus Office.  Email the completed and signed application form and learning agreement to: before the deadlines.

Please see Guideline for Completing Erasmus Learning Agreement for further information.

Following receipt of the signed application form and learning agreement, the Erasmus Office will officially nominate you to the partner institution.  The host university will then send you details of their own application process and deadline, and inform you which support documents you will need to upload with your application.

Students will be asked to upload some or all of the documents listed below, with their on-line application:

  • Signed Erasmus Learning Agreement
  • Copy of European Health Insurance Card (must be valid for period full Erasmus period.  (
  • Copy of photo page of valid passport
  • Transcript of Results from most recent examinations

Some institutions require applicants to print out a copy of the completed application form, get it signed and stamped, and email it to the institution (some host Institutions may ask you to upload additional documents - please check the information for applicants on their website).

After the application deadline has passed, the host institution will send an acceptance email or letter, directly to the student, or to the MTU Erasmus Office, and you can then go ahead and make all practical arrangements for your exchange.

Steps Involved Once you have been allocated a place, and before you go abroad, you will need to: • complete an  Erasmus Grant Application form. Follow the application procedure for the host university (your academic coordinator will advise); • complete a Learning Agreement; • take an online language assessment if you will be studying through French, German, Italian or Spanish; • complete the Erasmus grant agreement, return a copy to the MTU International Office and keep a copy for yourself (before you leave to go on Erasmus, the International Office will send you this and other documents in an information pack);

Important Information -  Insurance Travel Policy

Travel Insurance

Please note the following clause (below) from the MTU insurance policy, concerning the additional three week period of insurance cover for students going on Erasmus.  This can either be at the beginning or the end of the Erasmus exchange period.  If a student travels to the host country more than three weeks before the start of the Erasmus period, then the student will not be covered by the MTU insurance policy, and will have to purchase their own travel insurance, which will need to cover medical and repatriation cover, for the whole period of their time abroad. 

Important guidelines of Travel Insurance & health in the below link - 

http://Travel insurance & health - Department of Foreign Affairs (

The student must provide the Erasmus office with evidence of this insurance policy, or they will not be allowed to go on the Erasmus exchange. 

 As a special condition to the travel insurance policy, Erasmus students are allowed have 3 weeks at either end of their trip for personal travel.  

It is also noted that Erasmus students may take up to a maximum of 3 weeks personal travel, either immediately at the beginning or immediately at the end of their Erasmus Programme, outside of the Republic of Ireland (or Permanent Country of Residence for those students who are not originally from Republic of Ireland) during this time.

Do not book flights until you receive a letter of acceptance from your host college / Institution has been confirmed in writing.



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